MEMORANDUM AND BYE LAWS OF RASET ALUMNI ASSOCIATION MEMORANDUM OF ASSOCIATION

a) The name of the Association shall be RASET ALUMNI ASSOCIATION( RASETAA)

b) The Office of the Association shall be situated at:
Rajagiri School of Engineering and Technology,
Rajagiri Valley, Kakkanad, Kochi-39

c) The Association is established with the following aims and objects:
The main purpose of the Association is to provide an organization through which the Alumni of the RASET, faculty, staff and students of the institute can interact with each other for mutual benefit and to further the objectives outlined below.

i) To facilitate and encourage alumni to contribute towards improvements in the status of the institute in areas pertaining to academics, infrastructure, industry interactions and any other area that the alumni and the institute feel appropriate.

ii) To facilitate improvement in networking among alumni with the following purposes in view:

(1) Providing a platform for social interactions and enabling higher levels of interactions.

(2) Enabling interactions between alumni for mutual benefit in academic and/or business areas.

(3) Providing assistance to alumni and their families where deemed fit by the association.

iii) To render assistance to students of the institute through grants, scholarships and prizes and to provide assistance in academics, placement or any other area that is felt as appropriate by the association and the institute. The association shall also work towards better interactions between alumni and students by providing forums and creating opportunities for such interactions.

iv) The association will also encourage and facilitate the alumni taking up activities that are geared to improve society at large and particularly the underprivileged sections of society.

v) To further such objects as the General Body may decide from time to time

BYE-LAWS

The following are the bye laws of the Association:

I . MEMBERSHIP:

i. Eligibility for Membership to the association will be categorized as defined below:
a) Patrons: RASET represented by the Director and the Principal shall be the Chief Patron and Patron respectively.

b) Graduate Member: Every person who has received a degree conferred by anybody, after having undergone the prescribed courses as a full time student of RASET, shall be eligible to become Graduate Member. Persons who have undergone the prescribed courses as full time students can also be considered to be a member.

c) Staff Member: The academic staff, including visiting Staff, shall be eligible to become Staff Member subject to following conditions (conditions of service, conduct, nature of service, right to voting etc) and on the approval of the Chief Patron, the appointing authority.

d) Honorary Member: External persons who may add value to the association may be co opted as decided by the Alumni General Body.

ii. ENROLMENT: The rules for enrolment of members to the association are as follows.

a) Existing Graduate Members: These are all persons who have been conferred a degree or diploma as stipulated in clause 1.i.b whose membership fees have been received by RASET Alumni Association as on date. These Members need not apply for membership afresh. However, they must get registered for updating the Register of Membership. If any such member fails to get registered within 12 months from the adoption of this amended Bye-Law, he/she is liable to be considered as a de- registered member. Provided further, that such a person may seek re-registration after complying with the regulations prescribed by the Executive Committee of the Association.

b) New Graduate Members: Every person receiving a degree or diploma as stipulated in clause 1.i.b, and who is not an existing graduate member, shall apply for registration of Graduate Membership within 6 months from the date of Convocation / award of degree / publication of results conferring the degree or diploma, following the rules prescribed by the Executive Committee of the Association. However such a person may seek registration after complying with the regulations prescribed by the Executive Committee of the Association.

c) Staff Members: Academic Staff, including visiting Academic Staff, shall be entitled to apply for Membership in the Form prescribed by the Executive Committee of the Association. The application needs to be approved by the chief patron of the Alumni Association

d) Honorary Members: Eminent persons may be admitted to be Honorary Members as may be considered by the Executive Committee of the Association.
iii. A register of members shall be kept at the office of the Association.

iv. If a member changes his postal and/or e-mail address, he shall notify his new address to the Alumni Association Office and the entry in the register shall be accordingly changed; but if he/she fails to notify his/her new address, the address in the roll of members shall be deemed to be his/her address.

v. All communication to the members will be through e-mail, unless specifically requested by the member in writing that communications should be sent by post.

vi. Where a member of the Association becomes a member by virtue of the office or appointment he holds, his membership of the Association shall terminate when he ceases to hold that office or appointment.

vii. A member of the Association shall cease to be a member on the happening of any of the following events.

a. If he resigns, becomes of unsound mind, becomes insolvent, be convicted of a criminal offence involving moral turpitude.

b. If any member fails to pay the subscription or fees for twelve months after the same has fallen due shall cease to be a member of the Association and the
Secretary shall remove the name of such defaulter from the register of the members.

viii. The Executive Committee shall have power to expel a member for willful disregard to the Association's rules or misconduct on the part of the member, provided that the member concerned will be given an opportunity for explaining his conduct.

ix. A resignation from membership shall be tendered to the President and it shall not take effect until it has been accepted on behalf of the Association by the Executive Committee.

2. SUBSCRIPTION AND FEES:

i. The life membership fee of the Association shall be [Rs. 1,500/- (Rupees One Thousand Five Hundred only)] for graduate members as defined above.
ii. The membership and subscription fees are subject to revision from time to time with the approval of the General Body.

3. MEETINGS:
i. The Annual General Body Meeting of the Association shall be held not later than December 31st every year (preferably the closest Saturday to Christmas), at RASET premises or at such notified place and at such time and date as the Executive Committee may determine to transact the following business:

a. To approve the annual report and the audited statement of accounts of the
Association for the previous financial year ending, 31st March.

b. To elect the members of the Executive Committee of the Association and office bearers.

c. To appoint auditor or auditors to hold office from the conclusion of one Annual General Body Meeting to the conclusion of next Annual General Body
Meeting.

d. To discuss, and resolve matters of general interest to the members which may be placed before the meeting or any other matter, for which fourteen days notice has been received from any member, subject to the permission of the Chair.

ii. At least 21 days notice shall be given for holding the Annual General Meeting. The Secretary's report and the audited statement of accounts of the preceding financial year shall be circulated and/or posted on the Association's website at least seven days prior to the date of Annual General Body Meeting.

iii. An Extraordinary General Meeting of the members of the association may called by the Executive Committee. Such Extraordinary General Meeting may also be called at the request made to the Executive Committee in writing by at least one fourth of the members of the Association. The meeting shall be called within one month from the date of receipt of their requisition in writing. For holding an Extraordinary General Body Meeting, 21 days clear notice shall be given to the members specifying the business to be transacted.

iv. The President of the Association or in his absence the Vice-President shall preside over the meeting. Where both the President as well as the Vice-President are not able to attend the meeting, the members among themselves may elect one of the members to preside over the meeting.

4. QUORUM AND VOTES:

i. The quorum for a General Body Meeting shall beat least 25 graduate members.

ii. Every member shall have one vote and in case of equality of votes, the Chairman of the meeting shall have a casting vote. A member shall not vote by proxy.

5. CHAPTERS:

i. The Association can start chapters which are constituted as branches in any place which is at least 200 kilometers away from the parent institution,

ii. There has to be a minimum of Ten (10) members to begin a chapter. Each Chapter would be headed by a Co-ordinator. Each chapter shall have an executive committee member to coordinate with.

iii. Chapter meetings may be convened by the co-ordinator upon previous intimation to the President and the executive committee member in charge of that chapter.

6. EXECUTIVE COMMITTEE:
i. The general body shall elect 11 graduate members to the executive committee. The structure of the executive committee will be as follows
1) President
2) Vice-President
3) Secretary
4) Joint-Secretary
5) Treasurer
6) Two Faculty members including a faculty advisor at the level of a Senior
Lecturer or above
7) Seven elected members (at least one from each branch would be preferable)
8) Placement Coordinator (Ex-officio member)
ii. Positions 1 through 4 will be held by graduate members. Treasurer would be a nominee from the college and will be a member from the managing committee of RASET

iii. Two members from the passing out batch will be co opted to the Executive
Committee with the purpose of inducting the new members to the Association.
iv. In addition to (i), the Executive Committee may co-opt additional members for any specific purpose, as deemed necessary. The co-opted members have to step down at the next annual Genera1 Body meeting. The co-opted members and ex-officio members will not have voting rights.

v. The quorum for an Executive Committee meeting shall be four elected members.

vi. The Executive Committee shall have the power to incur expenditure necessary to carry out the aims of the association.

vii. Vacancy in the Executive Committee arising on account of resignation or otherwise of the same may be filled up by the Executive Committee by co-option.

viii. The Executive Committee shall have the power to frame bye-laws consistent with the aims and objects of the Association. Such provisional bye-laws shall be placed before the next General Body Meeting for ratification.

ix. The Executive Committee can form sub committees for the day to day functioning of the Association. The members to these committees would be selected by the Executive Committee.

7. FUNCTIONS OF THE EXECUTIVE COMMITTEE AND OFFICE BEARERS:

1) President
He presides over all the meetings of the General Body and Executive Committee. He can supervise all branches of the association.

2) Vice-President
He shall assist the President in discharge of his function. In the absence of the
President he will perform the duties of the President as entrusted by the President.

3) Secretary
He is the Chief Executive Officer of the Association and Custodian of all the
records relating to the society and correspondent on behalf of the Association. He submits an annual written report to the Association of the activities and
programmes of the Association.

4) Joint-Secretary
He shall assist the secretary in his duties.

5) Treasurer
He is responsible for all the financial transactions and Funds of the Association.He has to maintain accounts properly along with the vouchers. He has to prepare the accounts of the Association jointly with the Secretary or President. He shall be the representative of CMI priests working in RASET and a member of the college management committee.

6) Faculty advisor at the level of a Senior Lecturer or above
He shall give advice or suggestions for the benefit of the Association.

7) Other members
Other members may also be appointed in the executive committee by the
committee and such members may include the coordinators for different chapters. They may include alumni staff also.

8.APPOINTMENT AND REMOVAL OF THE EXECUTIVE COMMITTEE OF MANAGEMENT:

i. The General Body shall elect at the annual meeting the office bearers and members of the Executive Committee. The office bearers for the different positions would be elected by the executive committee members from the committee.
ii. A presiding officer will be appointed by the Executive Committee for the purpose of the conduct of the elections. The list of the eligible nominees shall be clearly communicated and / or posted on the Association's website immediately after the last date for nominations and the updated list after the last date for withdrawals.

iii. The election can be held by a reliable physical and/or electronic, internet based voting.

iv. Persons elected for the positions of President, Secretary should have served as a member of the Executive Committee (elected or co-opted) for at least one term.

v. The immediate past President and Secretary will be ex-officio members of the Executive Committee.

vi. The office bearers and members of the Executive Committee will be elected for a period of two years.

vii. Any Executive committee member who is absent for three consecutive Executive Committee meetings automatically ceases to be a member of the Executive Committee.

viii. In case of an office bearer resigning or ceasing to be a member of the Executive Committee for any other reason, the post will be filled from among the elected Executive Committee members. This person will officiate till the next Annual General Body meeting, when a new person will be elected.

9. FUNDS - THEIR OPERATIONS:
i. Money received from membership fees, donations, subscriptions, funds raised by the association through initiatives or programmes and income from the association properties (both movable and immovable) etc. shall constitute the income of the Association.

ii. The funds of the Association shall be invested in such banks or in such authorized securities as may be decided by the Executive Committee and the bank account shall be operated jointly by the Treasurer with the President or Secretary or any other member authorized by the Executive Committee. The treasurer shall always be one of the joint signatories.

iii. The Secretary and treasurer shall prepare the budget each year on or before 31st March every year and shall be subjected to the approval of the Executive committee.

10. KEEPING OF ACCOUNTS:

i. The Treasurer shall keep an account of the general funds of the Association. He shall maintain an account of all income and expenditure of the general funds of the Association in the manner prescribed.

ii. The accounts of the Association will be subject to annual audit by an auditor to be appointed by the Members in the Annual General Meeting

11. AUDIT OF ACCOUNTS:
The accounts of the associations shall be subjected to Audit by the auditors appointed in the General Body Meeting and the President and secretary shall cause to produce such books of Account.

12. INSPECTION OF BOOKS:

i. The books of accounts of the Association shall be open to the inspection of any member of the Association at all reasonable hours at the registered office of the Association or at any place where the same are kept, and it shall be the duty of the Secretary to produce the same on request by the member at free of cost.

ii. Copies of Memorandum and Bye-Laws of the Association and audited statement of accounts shall be posted on the Association's website, if available. If a member desires a printed copy, the same may be furnished to the member on application with payment of fees at cost per copy of each document.

iii. The Secretary shall file with Principal within one month after the date of Annual General Body Meeting –

a. An authenticated copy of income and expenditure accounts, balance sheet and report of the auditors and secretary.

b. A statement of the names, addresses and occupations of the persons who, at the expiry of the financial year, were members of the Association, and
c. A declaration to the effect .that the Association has been carrying on business or has been in operation during the financial year.

iv. It shall be the duty of the Executive Committee to keep a copy of the last balance sheet of the Association, together with the report of the auditors, displayed in a conspicuous place at the registered office of the Association.

13. NEW RULES AND ALTERATION OF RULES:
No amendments or alterations shall be made in the purpose of the association unless it is voted by 2/3 of its members of the general present at a special meeting convened for the purpose.

14. WINDING UP:

If, on the winding up or dissolution of the Association, there shall remain, after the satisfaction of all its debts and liabilities, any property whatsoever the same shall not be paid to or distributed among the members of the Association or any of them shall be dealt with in such manner as the Government of India may determine. In case the Association has to be wound up, its property and funds that remain after discharging the liabilities, if any, shall be transferred or paid to the College.